How to add fields to a LibreOffice document

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how usually do you’ve Created a doc And I had so as to add particular objects, reminiscent of present date, variety of pages, doc writer, time, chapter, filename, doc stats, firm title, or extra?

You may all the time add this info manually, however what if it is a doc that you simply use again and again, and also you would not relatively write these bits each time you reuse the file?

That is the place doc fields come in useful.

A discipline is a dynamic piece of data added to a file that’s mechanically up to date as wanted.

For instance, in the event you add a date discipline, every time you reuse that doc, the sphere will likely be up to date to the present date.

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Or perhaps you wish to add web page numbers for a doc, however do not wish to do the tedious process of including them manually. You may add a web page quantity discipline that will likely be up to date mechanically, in keeping with the variety of pages within the doc.

Fields are a useful method to not solely add essential knowledge to your paperwork, but additionally to make them extra reusable.

Let me present you the way fields work in an open and free supply LibreOffice workplace suite.

Easy methods to add fields to a LibreOffice doc


The one factor you will have for it is a operating copy of LibreOffice. It does not matter what working system you are utilizing (Linux, MacOS, or Home windows) as a result of the function works the identical manner. That is it. Let’s get to the fields.

The very first thing to do is open LibreOffice. When you open the app, you’ll be able to both work with a brand new doc or name up a earlier doc that may make use of some fields.

The very first thing we’ll do is add a date discipline. As an example you’re making a doc template that you’ll use again and again. On the high of this way, you’ve:


As a substitute of all the time typing within the date, you’ll be able to add a discipline. To do that, click on the area instantly to the best of the date: then click on Insert > Subject > Date. The sector will likely be populated with the present date.

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When you have been to open the identical file tomorrow, the date would change to replicate that new date. You’ll discover that there are different fields which you could add within the record of subfields. When you click on Extra Fields, a Fields pop-up window opens the place you’ll be able to select from quite a few completely different fields so as to add to the doc.

LibreOffice More Fields window.

LibreOffice contains lots of preset fields so as to add to your doc.

Picture: Jack Whalen

For the web page quantity, you may most likely need it within the footer of the doc. Subsequently, LibreOffice makes it simpler. Click on anyplace on the backside of the web page to disclose the blue footer button (default web page fashion). Click on + to allow the footer, after which click on anyplace contained in the footer to position the cursor.

The footer button (default web page fashion) will now include a drop down arrow. As soon as your cursor is within the footer, click on the dropdown menu, then choose Insert Web page Quantity. The web page quantity will seem within the left nook of the footer and can mechanically replace as extra pages are added to the doc.

LibreOffice footer drop-down menu.

Getting into a web page quantity in a LibreOffice doc.

Picture: Jack Whalen

Add different domains

As an example you wish to add your title to the part on the high of the doc. For that, place your cursor after the From: after which click on Insert > Subject > First Writer.

If the writer doesn’t seem, then you haven’t configured LibreOffice with your personal title. To do that, click on on Instruments > Choices. Within the ensuing window, add your first and final title within the Person Knowledge part.

LibreOffice Options window.

Add your private info to LibreOffice to be used in paperwork.

Picture: Jack Whalen

One other helpful manner so as to add fields is from the Doc Properties operate. As an example that is going to be an extended doc and also you need to have the ability to add your organization’s deal with in numerous areas all through the doc. As a substitute of typing that in each time, you’ll be able to add a brand new customized property to the doc, after which add that title as a discipline.

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To do that, you have to first add the customized discipline to the doc by clicking on File > Properties. Within the ensuing window, click on Customized Properties, after which click on Add Property. Click on the leftmost dropdown menu and choose Data. Choose the textual content from the middle dropdown menu, then sort within the title of the worth. To avoid wasting the brand new customized property, click on OK.

LibreOffice Document Properties window.

Add a customized property to a LibreOffice doc.

Picture: Jack Whalen

Now you can add this discipline anyplace within the doc by clicking Inset > Subject > Extra Fields. Within the ensuing window, develop the customized entry, choose Data, and click on Insert. The sector will likely be inserted into the doc. When you have been to go to doc properties and alter the title, will probably be mechanically up to date within the doc.

A custom property in the LibreOffice Fields window.

Our new customized property is now out there for including as a discipline.

Picture: Jack Whalen

That is the essence of including fields to a LibreOffice doc. When you develop into aware of this function, you’ll use it recurrently to assist make your workflow extra environment friendly.

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